Simple 22nd birthday party ideas are a fantastic way to celebrate a milestone birthday in a memorable way. Planning a party doesn’t need to be complicated, and this guide provides a simple, easy-to-follow approach. From themes and invitations to food, decorations, and activities, we’ll cover all the essentials to ensure your party is a smashing success.
Imagine the joy of a well-organized party, with friends and family gathered for a celebration. This guide will help you to turn that vision into reality, making the process both manageable and enjoyable. We’ll explore various aspects, from picking a budget-friendly theme to planning activities that everyone will love. Let’s create a party that’s as unique as the birthday celebrant!
Party Theme Ideas
A 22nd birthday celebration deserves a unique and memorable experience. A well-chosen theme can set the tone and create an atmosphere that truly reflects the spirit of the occasion. Simple themes, while easily executed, can still be impactful and enjoyable.Planning a party within a budget is crucial. Simple themes are often more cost-effective, allowing for a larger guest list or a more luxurious experience without compromising the quality of the celebration.
Unique Party Theme Options
Choosing a theme can transform a standard gathering into a captivating experience. These themes cater to different tastes and preferences, ensuring an enjoyable atmosphere for all.
- Retro Arcade Night: Transport guests back to the golden age of video games. This theme is perfect for those who enjoy nostalgic experiences and simple, yet effective decorations.
- Hollywood Glamour: Embrace the allure of old Hollywood. A touch of elegance and sophistication can elevate the ambiance and create a classic feel, while still remaining simple and accessible.
- Tropical Getaway: Create a vibrant and refreshing atmosphere with lush greenery and tropical colors. The theme provides a perfect escape, with minimal effort for maximum impact.
- Masquerade Ball: Unleash the mystery and elegance of a masked ball. The theme offers a touch of sophistication and intrigue, allowing guests to express themselves through elaborate masks.
- Bohemian Rhapsody: Embrace the free-spirited nature of bohemian style. This theme offers an opportunity to create a relaxed and artistic ambiance, encouraging creativity and self-expression.
Cost-Effective Theme Comparison
A well-planned theme can be economical without sacrificing quality. The table below compares the themes based on simplicity and cost-effectiveness.
| Theme | Simplicity | Cost-Effectiveness | Decoration Ideas | Music Options |
|---|---|---|---|---|
| Retro Arcade Night | High | High | Vintage arcade cabinets, pixelated backdrops, neon signs | 80s/90s synth-pop, electronic dance music, arcade game soundtracks |
| Hollywood Glamour | Medium | Medium | Red carpet, gold accents, Hollywood-themed props | Classic jazz, swing music, upbeat pop songs |
| Tropical Getaway | High | High | Palm trees, vibrant flowers, tropical fruits | Island-inspired music, upbeat reggae, Latin music |
| Masquerade Ball | Medium | Medium | Masks, elegant table settings, dark colors | Smooth jazz, instrumental music, sophisticated pop songs |
| Bohemian Rhapsody | High | High | Macrame, colorful fabrics, flower crowns | Folk music, indie rock, acoustic guitar |
Decorations and Props
The right decorations and props can enhance the theme’s visual appeal and create the desired ambiance. Focus on creating a visually engaging and immersive experience.
- Retro Arcade Night: Vintage arcade cabinets, pixelated backdrops, neon signs, and classic arcade game posters. Retro arcade-themed food and drinks further enhance the ambiance.
- Hollywood Glamour: A red carpet entrance, gold accents, and Hollywood-themed props like paparazzi signs and award trophies create an elegant atmosphere. Guests can wear formal attire to enhance the theme’s sophistication.
- Tropical Getaway: Use palm trees, vibrant flowers, tropical fruits, and lush greenery. A beach-themed table setting adds to the immersive experience.
- Masquerade Ball: Decorate with elegant table settings, dark colors, and soft lighting. Masks and elaborate headpieces are essential for this theme.
- Bohemian Rhapsody: Use macrame, colorful fabrics, flower crowns, and ethnic-inspired décor. Create a relaxed and creative ambiance with handmade elements.
Music Selection
Upbeat and accessible music is key to keeping the party energy high. Choose tracks that align with the chosen theme and will encourage guests to dance and enjoy themselves.
- Retro Arcade Night: 80s/90s synth-pop, electronic dance music, and arcade game soundtracks are perfect for a lively atmosphere. This is a great theme for a fun, nostalgic night.
- Hollywood Glamour: Classic jazz, swing music, and upbeat pop songs create a sophisticated ambiance. Choose songs that evoke the glamour and charm of old Hollywood.
- Tropical Getaway: Island-inspired music, upbeat reggae, and Latin music are perfect for a refreshing and vibrant atmosphere. This theme lends itself well to energetic and joyful music.
- Masquerade Ball: Smooth jazz, instrumental music, and sophisticated pop songs create an elegant and refined atmosphere. Music that isn’t overly loud or distracting is ideal.
- Bohemian Rhapsody: Folk music, indie rock, and acoustic guitar music create a relaxed and artistic ambiance. The music should be appropriate for a relaxed and creative party.
Invitations & Guest List
Setting the stage for a memorable 22nd birthday celebration often hinges on carefully crafting the invitations and thoughtfully managing the guest list. A well-designed invitation sets the tone, while a curated guest list ensures a truly intimate and enjoyable experience. A key consideration is to strike the right balance between formality and approachability, making the invitation both welcoming and informative.The invitations, as the first point of contact, are critical to setting the right mood and excitement for the event.
A thoughtfully crafted invitation can leave a lasting impression, while a poorly designed one may disappoint or leave potential attendees feeling uninterested. Ensuring clarity and conciseness in the invitation is vital, as this helps prevent confusion and ensures all important details are clearly communicated. This will be further aided by keeping the guest list focused on those closest to the birthday person, creating a warm and intimate atmosphere.
Invitation Template
A simple and elegant invitation design can significantly enhance the overall appeal of the event. The template should incorporate the essential elements, such as date, time, location, and RSVP details. Consider a design that reflects the party theme while maintaining a cohesive and sophisticated aesthetic. The following is a basic example of an HTML invitation template:
<!DOCTYPE html>
<html lang="en">
<head>
<meta charset="UTF-8">
<title>22nd Birthday Invitation</title>
<style>
/* Add your CSS styling here
-/
body font-family: sans-serif;
.container width: 500px; margin: 50px auto; padding: 20px; border: 1px solid #ccc;
h2 color: #333;
p line-height: 1.6;
</style>
</head>
<body>
<div class="container">
<img src="path/to/image.jpg" alt="Birthday Image" width="200" style="display: block; margin: 0 auto; margin-bottom: 20px;">
Join Us for a Celebration!
<p>Mark your calendars for a special evening as we celebrate [Birthday Person's Name]'s 22nd birthday!</p>
<p>When: [Date] at [Time]</p>
<p>Where: [Location]</p>
<p>RSVP by [RSVP Date] to [Email Address] or [Phone Number]</p>
<p>We hope to see you there!</p>
<p>Warmly,</p>
<p>[Your Name(s)]</p>
</div>
</body>
</html>
Remember to replace the bracketed placeholders with the relevant details.
Consider using a professional design tool to create the invitation if desired.
Managing the Guest List
A manageable guest list is essential for a smooth and enjoyable event. Focus on close friends and family, ensuring the celebration remains intimate and personal. This allows for more focused interactions and a more relaxed atmosphere. Consider using a spreadsheet or online tool to keep track of RSVPs.
- Prioritize close friends and family for a more intimate setting.
- Limit the guest count to a number that allows for comfortable interaction and personal attention.
- Communicate clearly the party’s tone and atmosphere, guiding attendees’ expectations.
- Establish a clear and consistent method for RSVPs.
Sending Invitations
Choosing the right method for sending invitations balances cost and convenience. Email invitations are often a cost-effective and convenient option for reaching a large group. Digital invitations also allow for easy updates and changes, making them ideal for last-minute modifications. Printed invitations, while often perceived as more formal, offer a personal touch and can be a great choice for a more traditional feel.
- Email invitations are generally cost-effective and convenient for widespread distribution.
- Consider using digital invitation services for ease of RSVP tracking and updates.
- Printed invitations can be personalized and offer a more formal or traditional feel.
- Combining methods, like email and text, can enhance the reach and increase response rates.
Invitation Wording Examples
Craft wording that’s both brief and clear. Using concise language ensures that the key details are easily understood. Examples of different styles follow:
- Formal: “We cordially invite you to celebrate [Birthday Person’s Name]’s 22nd birthday.”
- Informal: “Come celebrate [Birthday Person’s Name]’s 22nd birthday with us!”
- Enthusiastic: “Get ready to party! Join us for [Birthday Person’s Name]’s 22nd birthday bash.”
Food & Drinks: Simple 22nd Birthday Party Ideas
Fueling the fun is crucial for any celebration, and a well-chosen menu can make or break the party atmosphere. A thoughtful food and drink selection ensures everyone enjoys the festivities, from the satisfied munching to the delightful sips. This section details budget-friendly food options, caters to diverse dietary needs, and offers refreshing drink ideas to perfectly complement the menu.
Budget-Friendly Food Options
A successful party doesn’t demand extravagant dishes. Simple, crowd-pleasing options can be just as impactful, especially when focusing on affordability. These three options strike a balance between deliciousness and ease of preparation:
- Mini Pizzas: Pre-made pizza dough or even tortillas can be used to create individual pizzas with various toppings. This allows for customization, catering to diverse tastes and dietary restrictions.
- Taco Bar: A taco bar offers a wide array of fillings, allowing guests to personalize their tacos. It’s a fun, interactive experience, and leftovers are easily managed.
- Pasta Salad: A large batch of pasta salad can be prepared ahead of time and offers a satisfying and substantial option for guests.
Dietary Restrictions
Considering varied dietary needs is key to a welcoming party. A well-planned menu should include options for vegetarians, vegans, and those with specific allergies.
- Vegetarian: Offer a variety of vegetable-based toppings for the mini pizzas and tacos. A separate pasta salad with vegetables can be provided. Ensure the pasta sauce is vegetarian.
- Vegan: Ensure vegan-friendly options are available for the taco fillings and pasta salad ingredients. Use vegan cheese alternatives and avoid any hidden dairy in sauces.
- Allergies: Inquire about any food allergies amongst your guests beforehand. Label each dish clearly to indicate ingredients. Provide allergen-free alternatives or sides for guests with specific allergies.
Refreshing & Inexpensive Drinks
A variety of refreshing drinks can enhance the party ambiance. Focus on drinks that are easy to prepare and appealing to a broad range of tastes.
- Iced Tea: A classic and refreshing choice. Offer various flavors, such as lemon, peach, or hibiscus, to appeal to different preferences. Consider a large pitcher to ensure plenty of drinks are available.
- Lemonade: A simple and sweet drink that’s easy to customize. Add fruit slices or herbs for added flavor and visual appeal.
- Fruit Infused Water: A healthy and flavorful option. Combine various fruits, like berries, cucumbers, or oranges, in a large pitcher for a visually appealing and refreshing drink.
Estimated Costs
This table provides an estimated cost breakdown for the food items. These costs are approximations and may vary based on location and specific ingredient prices.
| Food Item | Estimated Cost (per serving) |
|---|---|
| Mini Pizzas | $1.50 |
| Taco Bar Ingredients | $2.00 |
| Pasta Salad | $1.00 |
| Iced Tea | $0.50 |
| Lemonade | $0.75 |
| Fruit Infused Water | $0.50 |
Decorations & Ambiance
Setting the right mood is crucial for a memorable birthday bash. A well-designed space, with thoughtful decorations and lighting, can elevate the entire experience for your guests. The ambiance you create will set the tone for the celebration, making it both fun and comfortable.
Creating a festive atmosphere doesn’t have to break the bank. A few carefully chosen decorations and clever DIY projects can transform a simple space into a vibrant celebration zone. Practical and inexpensive choices are key to a stress-free and enjoyable event.
Affordable & Accessible Decorations
A range of budget-friendly options are available for your party. Streamlined décor will save you money without compromising the party’s vibe. Think vibrant balloons in various sizes and colours, colourful streamers, and affordable tablecloths. Consider adding some inexpensive, decorative plates and cutlery to elevate the dining experience.
DIY Decoration Ideas
Turning ordinary items into extraordinary decorations is an excellent way to save money and inject personality into your party. For instance, repurposed materials like mason jars, cardboard boxes, and colourful paper can be transformed into captivating centerpieces. Creating personalized banners with the birthday person’s name or a fun theme adds a special touch.
Party Space Layout
Strategic placement of decorations and furniture creates a visually appealing and functional space. Ensure enough space for mingling and dancing, while maintaining a comfortable flow for guests. Group tables together for larger gatherings, or spread them out for a more intimate feel. Consider the flow of the space to maximize guest interaction and minimize bottlenecks.
Creating a Welcoming Atmosphere
The right lighting and ambiance can significantly impact the party’s overall feel. String lights, fairy lights, or lanterns can cast a warm and inviting glow. Use different colours of lights to create a playful atmosphere. The addition of candles, both real and battery-operated, adds a touch of elegance and warmth to the surroundings. Consider scented candles to set a pleasant aroma that enhances the party’s overall mood.
Adding some greenery or plants to the space can instantly create a calming and festive atmosphere.
Activities & Entertainment
Let’s spice up the celebration! Engaging activities and entertainment are key to making any party a memorable experience. From fun games to lively music and a photo booth, these elements will ensure your guests have a blast. Planning for these aspects in advance will help create a truly enjoyable atmosphere.
Simple Party Games
A few well-chosen games can significantly elevate the party’s vibe, fostering interaction and creating lasting memories. These games need minimal preparation and are perfect for any age group.
- Two Truths and a Lie: Guests share three “facts” about themselves, two true and one false. Others guess the lie. This encourages conversation and reveals interesting aspects of personalities.
- Charades or Pictionary: Classic party games that require minimal materials and encourage teamwork and creativity. Prepare some simple prompts or themes in advance to keep the energy high.
- Minute to Win It: A series of quick, silly challenges that guests can participate in individually or in teams. These can range from stacking cups to moving objects with chopsticks. Set up a timer and have fun watching the hilarious attempts!
- Music Bingo: Create bingo cards with popular song titles, artists, or genres. As music plays, guests mark off the corresponding squares. The first to get bingo wins a small prize.
- Story Chain: One person starts a story, and the next adds a sentence or two. The story evolves organically, leading to laughter and creative twists.
Keeping the Party Lively
Beyond specific games, maintaining a lively atmosphere is crucial. A well-planned party ensures all guests feel included and have fun, even without elaborate activities.
- Encourage mingling: Strategically place seating and encourage guests to interact with one another. Have conversation starters ready, if desired.
- Create designated areas: Designate areas for quiet conversation or games, ensuring everyone finds a comfortable space to enjoy themselves. A comfortable space for relaxation will encourage social interaction.
- Provide a variety of activities: Offer a mix of interactive and relaxing options to cater to diverse interests and preferences. This will help cater to a variety of personalities.
- Consider the time of day: If the party extends into the night, consider providing snacks and drinks to keep the energy levels up. This will prevent fatigue.
Music and Dancing
Music is essential for any party. It sets the tone and encourages guests to move and have fun. Creating a playlist tailored to the party’s theme will enhance the overall experience.
- Create a playlist: Curate a playlist that reflects the party’s theme and the age range of your guests. A blend of popular songs and a few lesser-known hits can create a dynamic and inclusive vibe.
- Consider the tempo: Ensure a mix of upbeat and slower songs to cater to various preferences. A mix of genres will keep the energy going throughout the party.
- Have a designated DJ or music player: A designated person can smoothly transition between different songs and keep the party’s rhythm consistent. This will help manage the playlist throughout the party.
- Encourage dancing: Don’t be afraid to start the dancing yourself! Encourage guests to dance and participate in the music. A dance floor or designated space for dancing will make it easier for guests to get involved.
Photo Booth Ideas
A photo booth is a fun way to capture memories and create lasting keepsakes. Easy-to-implement ideas are always best.
- Props and backdrops: Gather a collection of fun props, such as hats, glasses, and silly accessories. Simple backdrops, like a themed banner or a colorful sheet, can enhance the experience.
- Digital photo booth: A digital photo booth allows guests to instantly share their photos, which can be a hit at the party.
- Themed decorations: Match the party’s theme with the photo booth’s setup. This will add to the party’s atmosphere and make it even more fun for the guests.
- Simple backdrop: Use a large sheet or banner with a fun design to create a visually appealing backdrop. This can be a simple backdrop or a more elaborate one, based on the party’s theme.
Venue & Location
A crucial element of any successful party is the venue. The right space can set the tone, enhance the atmosphere, and make the entire celebration more enjoyable for everyone. Choosing a location that aligns with your budget and guest count is key to a smooth and stress-free party planning experience.
Finding the perfect spot for your 22nd birthday bash doesn’t have to be a daunting task. Consider the possibilities, from cozy backyards to charming community centers, and let your imagination run wild. Prioritize affordability while keeping in mind the desired ambiance and guest comfort.
Suitable Venues for a Small Party
Choosing a venue that suits your needs is vital for a memorable celebration. Options range from intimate settings to more spacious areas, depending on the size of your guest list. Community centers, local parks, or even a friend’s backyard can serve as excellent and affordable options.
Outdoor Spaces and Backyards
Outdoor venues provide a relaxed and vibrant atmosphere. Backyards, parks, or patios are ideal for a simple, intimate party. Ensure the space has adequate shade, especially if the event is during the warmer months. Consider nearby amenities, like restrooms and parking.
- Backyards: Friends’ or family members’ backyards offer a personal touch and often come with built-in amenities like grills or patios. Remember to confirm availability and any associated fees.
- Community Parks: Local parks often have picnic areas or open spaces that are perfect for smaller gatherings. Research the park’s rules and regulations beforehand, as some may have restrictions on events.
- Patios or Terraces: A patio or terrace can provide a charming and secluded space for a smaller gathering. Consider the availability of seating, lighting, and any required permits.
Tips for Choosing a Venue
Several factors influence the venue selection process. A careful consideration of your budget and guest count will guide you to the perfect space. Keep in mind the ambiance you desire and the specific needs of your guests.
- Budget: Determine your budget beforehand and prioritize venues that align with your financial constraints. Community centers, for instance, often offer more affordable options than private event spaces.
- Guest Count: The number of guests directly impacts the size and capacity of the venue. Ensure the chosen location can comfortably accommodate your guests.
- Ambiance: Consider the atmosphere you want to create. A vibrant outdoor space might be ideal for a lively celebration, while a cozy patio could be perfect for a more intimate gathering.
Simple Floor Plan for a Small Party Space
A well-organized floor plan enhances the flow and enjoyment of the party. Consider the placement of food, drinks, and seating arrangements to maximize the space’s potential.
| Area | Description |
|---|---|
| Entrance | Designated area for guests to enter and exit. |
| Seating Area | Designated space for guests to relax and socialize. Consider comfortable seating arrangements like lounge chairs or picnic blankets. |
| Food & Drinks Station | Area for displaying food and drinks. Ensure sufficient space for serving and accessing items. |
| Music Area | Area for the music setup, speakers, or DJ station. |
| Decorative Area | Placement of any decorative elements like balloons or banners. |
Budget & Cost Management
Planning a memorable celebration without breaking the bank is key to a successful 22nd birthday bash. A well-structured budget ensures every detail, from invitations to decorations, receives the attention it deserves. Careful cost management allows for flexibility and the ability to enhance the party experience without unnecessary financial strain.
A thoughtfully crafted budget empowers you to maximize your resources, ensuring that the party reflects your vision and personality while staying within your financial constraints. This approach also allows you to make informed decisions about every aspect of the celebration, maximizing your budget and making the party even more special.
Sample Budget Breakdown
A sample budget breakdown for a simple 22nd birthday party can help you visualize the potential costs. The breakdown below offers a general guideline and can be adjusted based on your specific needs and preferences.
- Invitations: $50-$150. This range accounts for the design, printing, and postage costs of the invitations. Consider options like digital invitations, which can significantly reduce costs. A beautifully designed invitation, even a simple one, can set a sophisticated tone for the event.
- Food & Drinks: $200-$500. This section covers the cost of appetizers, main courses, desserts, and beverages. A buffet-style meal or catered options can be more cost-effective than a sit-down dinner. Focus on crowd-pleasing, affordable options. For instance, a pasta bar or taco station can be budget-friendly and still offer a diverse range of options.
- Decorations: $50-$250. This budget covers items like balloons, streamers, tablecloths, centerpieces, and lighting. Consider using DIY decorations, which can significantly reduce costs and add a personal touch. Borrowing or renting decorations from friends or family can also help you save money.
Managing Costs Effectively
Effective cost management hinges on prioritizing essential elements while carefully considering alternatives.
- Prioritize Essentials: Focus on the core elements of the party, such as food, drinks, and a suitable venue. These are the elements that create a memorable experience.
- Explore Budget-Friendly Options: Look for alternatives to expensive items. For example, consider a backyard party instead of a venue rental. Digital invitations are a cost-effective alternative to printed ones.
- DIY Decorations: Incorporate DIY elements to save money and add a personal touch. Simple decorations can be just as effective as expensive ones. This is a great opportunity to be creative and unique.
Minimizing Spending on Unnecessary Items
Strategies for minimizing spending on unnecessary items are crucial to keeping the party within budget.
- Focus on Experiences: Shift the focus from expensive items to creating memorable experiences. Consider live music, a photo booth, or a themed activity as engaging elements rather than expensive decorations.
- Borrow or Rent Instead of Buying: Renting or borrowing items, such as decorations, can significantly reduce costs compared to purchasing them outright.
- Plan for a Smaller Guest List (if needed): A smaller guest list can translate to lower costs for food, drinks, and venue rentals.
Budget Scenarios for Different Party Sizes
Different party sizes necessitate adjustments to the budget.
| Party Size | Estimated Budget (Approximate) | Notes |
|---|---|---|
| Small (20-30 guests) | $500-$1000 | Focus on a well-planned menu and DIY decorations |
| Medium (30-50 guests) | $1000-$1500 | Explore buffet-style options and cost-effective venues |
| Large (50+ guests) | $1500+ | Consider catering services and a larger venue for increased capacity |
Timeline & Planning
Crafting a memorable 22nd birthday bash requires a well-orchestrated plan. A detailed timeline ensures everything flows smoothly, from initial brainstorming to the final celebratory toast. Effective time management is key to preventing last-minute chaos and maximizing the joy of the event.
Planning a party is a journey, not a sprint. Careful organization, meticulous scheduling, and clear delegation are the cornerstones of success. Understanding the steps involved, from initial ideation to post-party clean-up, empowers you to create an experience that truly shines.
Creating a Step-by-Step Timeline
A well-defined timeline ensures all aspects of the party are addressed in a structured manner, mitigating stress and maximizing enjoyment. A comprehensive schedule should encompass all critical tasks and responsibilities.
- Phase 1: Initial Planning (4-6 weeks before): This phase focuses on defining the vision, budget, and key details of the party. This stage is essential for establishing a solid foundation. Crucially, the invitation list and venue selection should be finalized. This phase sets the stage for the remaining planning.
- Phase 2: Logistics & Procurement (2-4 weeks before): This involves securing the venue, arranging catering, confirming entertainment, and purchasing decorations. This is the operational phase, making sure all the essential components are in place.
- Phase 3: Final Touches & Execution (1 week before): This phase focuses on fine-tuning details, sending invitations, confirming guest attendance, and preparing the venue. The final week is crucial for checking everything is in order.
- Phase 4: Party Day & Aftermath (Day of the party): This is the day of celebration, involving setting up the venue, managing guests, and ensuring everything runs smoothly. This section focuses on executing the plan, ensuring a smooth celebration. Post-party tasks, like cleaning and thank-you notes, are important to consider.
Checklist for Tasks, Simple 22nd birthday party ideas
A comprehensive checklist ensures that every detail is addressed before, during, and after the party.
- Before the party: Secure venue, finalize guest list, order food and drinks, purchase decorations, coordinate entertainment, prepare invitations, and confirm RSVPs. This is the crucial preparation stage.
- During the party: Manage guest flow, oversee food and drink service, ensure entertainment runs smoothly, and keep the atmosphere festive. This is the action phase.
- After the party: Clean the venue, collect any remaining items, send thank-you notes, and reflect on the experience. The post-party stage is equally important, ensuring a smooth and satisfying conclusion.
Managing Time Effectively
Effective time management is critical for a successful party. Prioritization, delegation, and realistic expectations are vital. A well-organized schedule is key.
- Prioritize tasks: Identify urgent and important tasks. This involves understanding the critical path.
- Delegate responsibilities: Assign tasks to family members or friends. This can significantly lighten the load.
- Set realistic expectations: Be mindful of the time constraints involved. This is a critical aspect of avoiding over-commitment.
Task Timeline & Responsibilities
This table illustrates a structured approach to managing tasks, deadlines, and assigned responsibilities.
| Task | Deadline | Responsible Party |
|---|---|---|
| Finalize guest list | 4 weeks before | Birthday celebrant |
| Send invitations | 3 weeks before | Birthday celebrant/Helper |
| Confirm venue | 2 weeks before | Birthday celebrant |
| Order food & drinks | 1 week before | Catering Manager/Helper |
| Set up decorations | Day before | Decorations team |
| Arrange entertainment | 1 week before | Entertainment coordinator |
| Clean up | After party | Cleaning team |
